JOB DESCRIPTION

Title: Finance and Administrative Director

Current Employee:
Team: Administration
Reports to: Chief Executive Officer
Classification: Hourly, full-time nonexempt
Hours: 30+ hrs. per week – Monday– Friday
Grade: 4
Compensation Range: $31-$40 per hour ($64,480 – $83,200 FT Annualized)

THE POSITION

The Finance and Administrative Director is responsible for financial accounting in accordance with generally accepted accounting principles and standards for nonprofits, payroll and benefits and general administrative oversight. The charity’s work is only possible with strong community support and RMHC is committed to maintaining the highest level of financial excellence and accountability. This position plays a key role to ensure that RMHC is compliant with applicable laws and regulations and operates with fiscal accountability and administrative excellence.

RESPONSIBILITIES

Financial Management & Accounting:

 Prepare annual operating and capital budgets, financial analysis and projections with CEO, Mgt. team and Finance Committee.

 Serve as primary staff liaison for banking and investment accounts and services.

 Provide accurate, complete financial statements, bank reconciliations and management reports to the CEO on a monthly and year-end basis (and as requested). Perform additional financial analysis and reporting as requested.

 Maintain accurate fund and project accounting and allocate costs and revenues appropriately.

 Accurately post all financial transactions in Quickbooks and manage accounts payable and receivable in an accurate and timely manner (directly or through delegation).

 Oversee the preparation of regular bank deposits and manage merchant services requests.

 Serve as staff lead in annual audit, with contracted CPAs, and as primary staff liaison with RMHC Finance Committee to issue meeting notices, minutes, document preparation, etc.

 Oversee finance and accounting policies to ensure they are up to date and proper accounting protocols are followed.

 Manage and accurately track funds to and from RMHC Global and manage third party canister collection program-tracking & reporting to RMHC Global including collection management (directly or through delegation).

 Ensure the integrity of the agency’s financial reporting system.

 Review financial policies, systems, and procedures that ensure consistent, appropriate, and approved uses of RMHC funds by all staff, and comprehensive internal controls to safeguard all agency assets.

Administrative Duties and Responsibilities:

 Initiate and manage employee payroll systems, benefits, tracking & reporting (including payroll, timecards and paid time off).

 Coordinate annual review of medical insurance policies and other benefits.

 Ensure accurate database systems are in place for gift entry, acknowledgement and receipting.

 Prepare regular database reports as requested (directly or through delegation).

 Approve and manage accounting systems and protocols utilized throughout RMHC and in annual fundraising events (square, digital auction software, Greater Giving, etc.).

 Adhere at all times to strict confidentiality of privileged donor information.

 Manage and maintain updated records including RMHC’s IRS 990, IRS 501(c)3, state sales tax , county and city permits, worker’s compensation, unemployment, and other governmental nonprofit accounting and personnel records.

 Attend monthly staff meetings.

 Supervise administrative, database and accounting staff.

 Perform other duties outside of normal responsibilities, as needed.

Potential Supervisory Responsibilities:

 Accounting/Database Specialist

 Admin Assistant

 Contracted Technology

 Contracted CPAs

 Volunteer(s)

THE PERSON:

QUALIFICATIONS

Bachelor’s degree in accounting required. Master’s degree and/or C.P.A. certification preferred.

Excellent accounting skills and a minimum of five years of demonstrated experience in fiscal operations, including budgeting, accounting, financial analysis, and internal controls. Experience with non-profit accounting required.

Proficiency with a variety of computer software programs including Quickbooks, Excel, Salesforce, database applications, and other fund accounting software preferred.

Successful completion of criminal background check.

CHARACTERISTICS

Strong attention to detail, accuracy and integrity

Exceptional verbal, written and interpersonal communication skills

Approachable, welcoming demeanor

Ability to work well under pressure with competing priorities, and collaborate and communicate with a wide variety of people, including staff, guests, donors and volunteers

Ability to positively contribute to a highly dedicated and collaborative team

Love of the Ronald McDonald House Charities Mission

..

Interested applicants, please email a cover letter, resume, and three professional references to carrie@rmhslc.org

 

Ronald McDonald House Charities is an equal opportunity employer and values a diverse workplace.

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